Timesheets in construction staffing: ending the Friday-night scramble
A construction staffing agency receives timesheets from dozens of job sites in every format. With Nousdesk’s AI they are collected, read, checked and passed to payroll without retyping. Only doubtful cases go to a person.
Illustrative scenario built from common temp-work situations. It does not describe a real client.
The situation
A temp-work company specialised in construction places workers on many job sites. Every week, site managers send hours however they can: a scanned paper sheet, a phone photo, a PDF, a spreadsheet or a plain email.
The back office has to collect, decipher, retype and check everything before the weekly payroll. That is the Friday-night bottleneck.
What eats the time
- Unreadable or incomplete timesheets to confirm by phone.
- Manual retyping, a source of payroll errors.
- Chasing sites for missing hours.
- Consistency checks: totals, missing days, extended assignments.
What Nousdesk does
Nousdesk collects timesheets the way job sites send them, without asking anyone to change habits. The AI reads them, matches each to the right worker and assignment, checks consistency and passes clean data to payroll.
Anything doubtful, like an unreadable day, is flagged to a person with the original shown next to the reading. Nothing doubtful goes through silently.
What changes
How to measure the result
- Hours of retyping per week, before and after.
- Number of corrections after payroll.
- Time between receiving timesheets and closing payroll.
Implementation takes 30 days. If results are not there, you get your money back.
TimesheetsFrequently asked questions
Do job sites need to change how they send hours?
No. They keep using paper, photos, email or whatever they use today. Nousdesk adapts to them.
What happens when the AI isn’t sure?
The field is flagged and a person confirms it, with the original next to it. Nothing doubtful goes through silently.
Does Nousdesk replace our payroll software?
No. It feeds the tools you already have.