Large workforces: reconciling time clocks and timesheets
A company with a large workforce receives clock-ins from its time clocks and timesheets from its contractors. Nousdesk reconciles them and flags discrepancies before payroll, without adding a new portal.
Illustrative scenario built from common temp-work situations. It does not describe a real client.
The situation
A logistics site employs hundreds of people, some through staffing agencies. Hours come from two worlds: time-clock or badge-reader exports, and timesheets from agencies or subcontractors, often as PDFs or spreadsheets.
The two almost never match exactly.
What eats the time
- Manual reconciliation, line by line.
- Discrepancies found after payroll.
- Disputes with contractors over invoiced hours.
- HR and payroll teams tied up in checking.
What Nousdesk does
Nousdesk reads the timesheets and the exports, reconciles them person by person and day by day, and flags discrepancies to check. Clean data goes to payroll, time and attendance or the ERP, via API, export or inbox.
There is no new portal to impose on contractors: they send timesheets the way they did before.
What changes
How to measure the result
- Reconciliation time per payroll cycle.
- Number of discrepancies caught before payroll.
- Disputes over invoiced hours.
Implementation takes 30 days. If results are not there, you get your money back.
TimesheetsFrequently asked questions
Does it work with our time clocks and badge readers?
Yes, as long as the system produces an export or a file. Clock-ins are matched to the timesheets received and differences are flagged for review.
Do we need to replace our time-and-attendance tool?
No. Nousdesk works with your existing tools.
Can it connect to our ERP?
If it has an API, an export or an inbox, we can connect to it.